“Everyone sends their numbers differently. A PDF, a screenshot, an Excel with the columns all moved around. Nothing lines up.”
Collection runs itself.
Founders reply in any format. A PDF, an Excel, a PowerPoint. The numbers get extracted, checked, and land in your tracker.
The chase has become part of the job.
“We tried a portal. Founders just won't log in. The friction is too high, so we're back to email anyway.”
Every quarter, someone on your team asks your whole portfolio for the same five numbers. Then the wait. The reminders. The reply that lands as a screenshot, a deck, an Excel with the columns in the wrong order. Days go into reformatting and copy-paste before a single number gets read. It repeats four times a year, and most funds have quietly filed it under “the job.” It isn't the job. The job is reading what those numbers mean. Right now your sharpest people spend that time keying them in by hand.
“Half the job is chasing. You send the reminder, then you send it again, then you send it a third time.”
From inbox to tracker, on its own.
The output lands in the tools you already use. No new screen, no new login.
The flow above is an example. Each engagement is scoped to your stack and your process.
Watch it work on real data.
Here is the system running through a realistic batch of founder replies. Mixed formats in, one clean and checked table out. This is a working example on fund-shaped data, not a client's books.
A real run on realistic data.
Measured on a realistic test set.
No new software. Your stack, connected.
Vespan is a layer between the tools you already run. Data moves between them. Nothing migrates, nothing gets replaced.
Start with a simple call.
Fifteen minutes on how your team actually works. You come out knowing what I'd automate first, what it's worth, and what it would take.